CCRDA invites qualified and experienced ERP system development companies to submit technical and financial proposals for the supply, customization, implementation, training, and support of an integrated Enterprise  Resource Planning (ERP) system.

BID INVITATION/ REQUEST FOR PROPOSAL (RFP) ERP SYSTEM PROCUREMENT AND IMPLEMENTATION

1. 1. Background

CCRDA invites qualified and experienced ERP system development companies to submit technical and financial proposals for the supply, customization, implementation, training, and support of an integrated Enterprise  Resource Planning (ERP) system.

The objective of this procurement is to automate and integrate the organization’s core operational and administrative functions through a centralized and secure ERP platform.

2. 2. Scope of the ERP System

The proposed ERP system shall include the following modules:

2.1 Finance & Fund Accounting Module

The Finance module shall include, but not be limited to, the following functionalities:

General Ledger (GL)

     Chart of accounts

     Journal entries

     Financial closing

     Trial balance

Accounts Payable (AP)

     Supplier invoices

     Payment processing

     Vendor balances

     Expense recording

Accounts Receivable (AR)

     Customer invoicing

     Payment collection

     Receivable tracking

     Aging Analysis

Cash & Bank Management

     Bank accounts

     Cash transactions

     Bank reconciliation

     Fund transfers

Budget Management

     Department budgets

     Project budgets

     Budget approval

     Budget vs actual tracking

Fixed Asset Management

     Asset registration

     Depreciation calculation

     Asset transfer & disposal

Expense Management

     StaƯ claims

     Travel expenses

     Reimbursements

     Approval workflow

Financial Reporting & Compliance

     Income statement

     Balance sheet

     Cash flow report

     Audit reports

2.2 Human Resource & Payroll Management Module

Employee Information Management

     Employee personal records

     Employment contracts

     Organizational structure

     Job positions & departments

     Document management

Recruitment & Onboarding

     Vacancy announcements

     Applicant tracking

     Interview management

     Employee onboarding

     Probation monitoring

Attendance & Time Management

     Attendance tracking

     Shift scheduling

     Overtime calculation

     Timesheets

Leave Management

     Annual leave

     Sick leave

     Maternity/Paternity leave

     Leave approval workflow

     Leave balance monitoring

Payroll Management

     Salary structure

     Allowances & deductions

     Tax calculation

     Pay slip generation

     Automatic payroll posting to finance

Performance Management

     KPI evaluation

     StaƯ appraisal

     Promotion tracking

     Employee feedback

Training & Development

     Training planning

     Skill tracking

     Capacity-building records

     Certification monitoring

Employee Self-Service (ESS)

     Leave requests

     Pay slip access

     Personal data updates

     HR requests

2.3 Procurement Management Module

The Procurement module shall include at minimum:

     Purchase requisition management

     Supplier/vendor registration

     Request for quotation (RFQ)

     Bid evaluation support

     Purchase order management

     Goods receipt management

     Supplier performance tracking

     Approval workflow

     Procurement reporting

2.4 Inventory Management Module

The Inventory module shall include at minimum:

     Item master management

     Stock receiving and issuing

     Warehouse/store management

     Stock transfer management

     Minimum stock alerts

     Inventory tracking and control

     Physical stock count and adjustment

     Asset/store reporting

     Integration with procurement and finance modules

3. 3. General System Requirements

The proposed ERP system should:

     Be web-based and centralized

     Support multi-user access with role-based permissions

     Provide audit trail and activity logs

     Support backup and recovery mechanisms

     Provide secure authentication and access control

     Allow integration between all modules

     Support report generation and data export

     Being scalable and customizable

     Include training and technical support