Supply, Installation and Commissioning of ERP system for IPDC

Source: World Bank — Ethiopia Competitiveness and Job Creation Project

REQUEST FOR EXPRESSION OF INTEREST- CONSULTING FIRMS

 FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

INDUSTRIAL PARKS DEVELOPMENT CORPORATION (IPDC) COMPETITIVENESS & JOB CREATION PROJECT (CJCP)

PROJECT ID: P143302 Credit No: IDA 54510ET Procurement Ref No.: ET-IPDC-110945-CS-QCBS

The Federal Democratic Republic of Ethiopia has received financing from the World Bank towards the cost of implementation of the Competitiveness & Job Creation Project (CJCP). The Industrial Parks Development Corporation (IPDC) - an implementing agency, intends to apply a portion of the proceeds of this Credit to eligible payments under the contract for the Supply, Installation and Commissioning of ERP system for IPDC.

OBJECTIVES OF THE ASSIGNMENT:

 Deployment of the Cloud Based ERP system will have the following general objectives at IPDC.

• Generate IFRS compliant financial statements directly from the ERP
• Modernize the procurement Processes using the system
• Modernize the Inventory recording and reporting at all parks
• Generate automated payroll pay slip for all employees from the Payroll system and maintain accurate records of leave balance of employees.
• Modernize financial transaction recordings from their original source.
• Generate necessary internal managerial reports to support decision makings.
• Generate all types of external and internal reports accurately and timely.
• Improve efficiency and effectiveness of employees in performing their day to day tasks
• Provide data for future business analysis and decisions

 SCOPE OF WORK

IPDC is engaged in developing and renting industrial parks to local and foreign investors so that they can use it to run their manufacturing businesses in eco-friendly environment.

Following are the major functionalities that are required to be automated using a Cloud Based -  Software-As-A-Service (SAAS) ERP system.

Functional Requirements

• Financial Management: General Ledger, Cash Management, Accounts Payable, Accounts Receivable, Budget at GL Level, Enterprise Asset Management & Business Intelligence / Reporting
• Inventory: Inventory Management by Location, Inventory Management by Product Categories,
• Procurement: Purchase Order, Purchase Order Goods Receiving, Purchase Invoicing After Goods Receiving, and Vendor Management
• Payroll and Leave Management: Personnel Administration (only to support employee leave and payroll), Leave Management, Payroll,

General System-Wide Requirements:

IPDC intends to deploy Supply, Installation and Commissioning of ERP system for IPDC system to automate the above mentioned functionalities to comply with the IFRS Proclamation # 847/2014. While the major objective of the ERP system is to comply with IFRS proclamation, IPDC also intends to modernize most of it business transaction recording and reporting using the ERP system.

Industrial Parks Development Corporation now invites eligible and qualified Consulting Firms to indicate their interest in providing the Consultancy Services of “Supply, Installation and Commissioning of ERP system for IPDC.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience on “cloud based software As-A-Service (SAAS) Enterprise Resource Planning”.

Firms may include any relevant information that may indicate their experience and relevance for the assignment. This may include: brochures, core business, years of experience in the business, description of similar assignments, experience in similar conditions, technical and managerial organizational structure of the firm, number of  key staff, availability of appropriate skills among staff, general qualification etc.).

The following criteria will be used to assess the Expression of Interest documents;

• Core Business and Years in Business. The Firm should have been in business for at least 10(Ten) years;
• Specific Experience: for cloud based software As-A-Service (SAAS) Enterprise Resource Planning
• Technical Capability and Managerial Organization of the Firm; and
• General Qualifications and number of Key Staff as well as availability of appropriate skills among staff necessary for successful implementation of the assignment (no need to provide CVs at this stage).

The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) “Consultant Guidelines”, setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. The Expression of Interest should clearly specify the type of relationship the consultants propose to establish. A consultant will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans & IDA Credits & Grants by World Bank Borrowers, January 2011 (Revised July 2014) “Consultant Guidelines” through a Quality and Cost Based Selection (QCBS).

Further information and TOR can be obtained at the address below from 09:00 A.M to 12:30 A.M and from 2:00 P.M to 5:00 P.M, Mondays to Thursdays and 09:00 A.M to 11:30 A.M and 2:00 P.M to 5:00 P.M on Fridays during working days.

Expression of Interest along with Documentary Evidences can be sent through e-mail:tesscjc@yahoo.com with a copy to e-mail: tamtye6@gmail.com and nejmeddin@gmail.com or can be delivered to the address below marked “Expression of Interest for the Consultancy Service for “cloud based software As-A-Service (SAAS) Enterprise Resource Planning”, Procurement Package Reference No.: ET-IPDC-110945-CS-QCBS on or before November 19, 2019 up to 5:00 P.M. Addis Ababa Time.

Industrial Parks Development Corporation, Competitiveness and Job Creation Project Coordination Office, Yeka Sub City, Comoros Street, opposite Kenya Embassy, Bishan-Gari Building, 3rd Floor, Room No 307, Addis Ababa, ETHIOPIA.

Contact Information on Advertisement

Name

Tessema Geda Manyahele

Organization/Department

Industrial Parks Development Corporation

Title

Project Coordinator

Address

Addis Ababa

Phone

251-911229367

Fax

Web Address

Country

Ethiopia

Email

tesscjc@yahoo.com