Consultancy services for the development, installation, implementation and commissioning of the UIIDP Management information System application (MIS)

Source: World Bank — Ethiopia Urban Institutional and Infrastructure Development Program

ETHIOPIA

URBAN INSTITUTIONAL AND INFRASTRUCTURE DEVELOPMENT PROGRAM (UIIDP)

Project No. P163452

Grant No.: D277-ET

Assignment Title: Consultancy services for development, installation, implementation and commissioning of the UIIDP Management Information System application (MIS)

Reference No.: ET-MUDH-162733-CS-QCBS

The Government of the Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Urban Institutional and Infrastructure Development Program (UIIDP) and intends to apply part of the proceeds for consulting services. The consulting services (“the Services”) include to undertake for the development, installation, implementation and commissioning of the UIIDP Management information System application (MIS).

The purpose of this assignment is to develop, install, implement and commission a reliable, secure and easy to use Management Information System (MIS) that supports the program’s operations at the federal, regional and ULGs levels (117 cities)

SCOPE OF THE ASSIGNMENT AND DETAILED TASKS

The scope of work includes: -

Phase 1: Project Inception

1. 1. The Consultant will arrange with MUDCo and hold a project kick-off meeting within 1 week of commencement of the services
   2. The Consultant will review of the UIIDP MIS Final Detailed Design V3.0 (Volume 1) and the UIIDP MIS Final Detailed Design implementation Plan V3.0 (Volume 2) including the Project Charter contained therein, discuss any issues on the design and project charter with the MUDCo MIS Project Team,
   3. The Consultant will meet relevant stakeholders, as necessary, to obtain any additional information or clarifications required on the final design.
   4. The Consultant will prepare a detailed updated methodology and work plan for conducting the assignment, however, a modular based approach is most preferred. The consultant will during the inception phase and software development phase develop or make appropriate modifications to element types, forms, templates, integration queries and data model of the UIIDP MIS according to the approved UIIDP MIS design and specifications.
   5. The Consultant will prepare and submit to MUDCo a Draft Inception Report, with updated  methodology and updated work plan, incorporating the tasks carried out during the inception period, any deliverables submitted and record of discussions held with the MUDCO Project Team and project stakeholders as well as agreements reached with MUDCo on key issues.
   6. The Consultant will prepare and submit to MUDCo a Final Inception Report, with updated methodology and updated work plan within one week of receiving comments from MUDCo

Phase 2: Software Development, Testing and Manuals Preparation

2.1. The Consultant will develop the application software and all other software required for the MIS which will be utilized for UIIDP and beyond UIIDP as per the Final Design Documents  and any changes agreed with the MUDCo MIS Project Team. This also includes any changes in institutional structures such as the recent split of SNNPRS into SNNPRS and Sidama Region.

2.2. The application software and other software will be developed and tested as per the scope and tasks specified in the TOR. The MIS will have 20 modules.

2.3. The Consultant will prepare and submit a Training Plan for system administrators and normal users.

Phase 3: Pilot Implementation and Commissioning

3.1. The Consultant will implement and install the application software in the pilot 11 cities, federal and Oromia regional implementing agencies

Phase 4: Roll out Implementation and Commissioning

4.1. The Consultant will implement and install the application software in the remaining 106 cities and remaining regional implementing agencies.

Phase 5: Final Commissioning (Go-live), Handover and Final Acceptance

5.1. Final Commissioning and Go-live for all sites

5.2. The Consultant will prepare a Draft Implementation Completion Report, Draft Handover and Draft Acceptance Certificate and submit to MUDCo for review  and approval.

5.3. The Consultant will prepare the Final Implementation Completion Report, Final Handover and Final Acceptance Certificate within two weeks of receiving MUDCo comments and approval.

Phase 6: Support and Maintenance

6.1. The Consultant/Developer shall provide comprehensive maintenance for all components. Thus, the system being implemented will be supported for a minimum period of five (5) years from the end of warranty period.

6.2. The support and maintenance will include any system enhancements or reconfigurations post UIIDP which finishes on July 7, 2023.

The assignment is expected to commence after contract signing in February 2021. The total duration of the project shall not exceed 22 months. The MIS application development shall not exceed 8 months while the MIS implementation including final project reporting shall not exceed 14 months.  The expected total level of effort for the whole assignment is approximately 70 staff months.

It is expected that the Consultant will provide (a) Project Team Leader with Master’s degree in Information Systems or related field, minimum of ten (10) years information systems experience and worked in that position or similar position in at least in five (5) projects of similar nature and complexity ; (b) Lead Developer, with computer science degree, minimum of ten (10) years information systems experience and worked in that position or similar position in at least in four (4) projects of similar nature and complexity (c) Database Expert. Programming Expert, System Administration / Security Expert, Training /Documentation Expert with computer science degree or related, minimum of six (6) years information systems experience and worked in that position or similar position in at least in four (4) projects of similar nature and complexity.

All positions except Training /Documentation Expert require professional certification which is stated in the TOR.

The Ministry of Urban Development and Construction now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The short-listing criteria are:

1.  Core Business (Areas of Expertise);

2. Years in Business;

3. Experience in similar Assignments; and

4. Technical and Managerial Capability.

Key Experts will not be evaluated at the short-listing stage.

The attention of interested Consultants is drawn to Section III, paragraphs,3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers (July 2016 and revised November 2017 and August 2018) (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours: 7.30 AM-12.30 PM and 1.30 PM-3.30 Pm from Monday to Thursday and office hours on Fridays are 7.30 AM-11.30 AM and 1.30 PM-3.30 PM.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by not later than Wednesday, September 2, 2020 at 3.30 PM.

Attn: Ato Wondwosen Adugna; Senior Project Procurement Expert;

Urban Revenue Enhancement, Fund Mobilization and Finance Bureau;

Ministry of Urban Development and Construction;

Email: urefmf@gmail.com: Telephone: 251-115- 51-40-80

Physical address:3rd Floor, Room No. 305, Ministry of Urban Development and Construction Building, Opposite National Bank of Ethiopia, Sudan St./Ras Abebe Aregay St., Leghare Area, P. O. Box 3040, Addis Ababa, Ethiopia.