The Supply, Delivery & Installation of the Ethiopian Roads Information Management System (ERMIS)on Turnkey Basis
Source: World Bank — Ethiopia Promoting Basic Services Program Phase III Project
Invitation for Bids
Ethiopia
Credit No: - 5162-ET
Name of Project:- Promoting Basic Services Program - Phase III
IFB No-.ICB/PBS3 B3/COP/G-18
1.The Federal Democratic Republic of Ethiopia has received credit from the International Development Association-IDA towards the cost of Promoting Basic Services Program - Phase III, and it intends to apply part of the proceeds of this credit to payments under the agreement(s) resulting fromthis IFB: The Supply, Delivery & Installation of the Ethiopian Roads Information Management System (ERMIS)on Turnkey Basis; This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on DB Reference Nº: WB857-02/13 of Posted on: 19 February 2013
2. A complete set of bidding documents in English may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a nonrefundable fee of (ETB) 350 or USD 19 Dollar.
• The Information Technology System located mainly in Ethiopian Road Authority (ERA), Addis Ababa and in 9 Regional Capitals& 2 City administrations is a distributed IT deployment architecture that allow each region to host the database of its information resources under its jurisdiction in its own dedicated server and later in which each regional database is linked to the central server hosted in ERA.
• The ERIMS application development and operational applications consist of various devices such as servers, recording/mapping/analysis workstations, printers and high-definition plotter, server machines, Data centerair cooled self-contained systems, GPS enabled PDA, plotter and printers, UPSs, Operating systems, GIS software, application &Network and Communications Materials etc. Are parts of the required equipment.
✔ Installation & Integration
Installation and configuration of all devices including, Network security solution and implementation of disaster recovery and Backup.
✔ Training
✔ The firm should prepare training and maintenance manual for the user within the different offices ,Well-structured document for all processes ,Advanced training for networking professionals that will enable the continuity of the system and "As is network design document" of the network implemented
✔ Technical support
✔ The firm should be liablefor the maintenance and support of the system at least for two years,ERA requests a minimum of warranty agreement for three years. The firmshould give in site and off site support at different times on this period; the firm should also organize and train a team that will enablethe continuity of the system.
3. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement under IBRD Loans and IDA Credits, edition of SBD for Supply and Installation of Information Systems revised December 2008 and is open to all Bidders eligible as defined in these Guidelines that meet the following minimum qualification criteria
• Must have five years' experience involving hardware delivery, installation and support, software installation and support, and the development / customization and support for a similar Information Management System
• Must be able to provide in-country support for the software and equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-country support.
• Must have undertaken atleast two (2) successful (i.e. signed off and accepted as a fully operational system) implementations of the proposed Information Management System with a similar nature and complexity during the last 5 years. These implementations must have involved the supply, installation and technical support of the proposed Information Management System.
• The bidder must be financially stable, with a minimum average annual turnover of one million two hundred thousand United States Dollars(US$1,200,000), calculated as total certified payments received for contracts in progress or completed, within the last three (3) years. In case of a Joint Venture, the turn over requirement should be fulfilled jointly by the partners. Bidders must have capacity to have a cash flow amount of US$ Three Hundred Thousand ($300,000) or equivalent. As a proof of financial stability,
• For the Bidder (and in the case of a joint venture for each of the partners in a submission), nonperformance of a contract did not occur within the last (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, andwhere all appeal instances to the applicant have been exhausted.
• The bidder must submit Manufacturer Authorization Certificate, Manufacturing ISO Quality Certificate or the Equivalent.
4. Interested eligible Bidders may obtain further information from Ministry of Finance and Economic Development, Channel One Programs CoordinatingUnit, main building 6th floor room 621 and inspect thebidding documents at the address given belowfrom09:00 to 12:00 and 14:00 to 17:00 Hrs Monday to Friday.
5. Bids must be delivered to the address below on or before (Closing date) February 04, 2014 at2:00 PM Addis Ababa time and the bid shall be opened on February 04/,2014 at 2:30 PM Addis Ababa Time. Bids need to be accompanied by a Bid Security. Which amounts ETB 285,000 Birr or USD 15,000 or an equivalent amount in a freely convertible currency. Late bids will be rejected. Bids will be opened in the presence of Bidders' representatives who choose to attend at the address below refer No, 6
6. The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a validlicense or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.
Ministry of Finance and Economic Development, (MoFED)
Channel One Program Coordinating Unit (COPCU)
MoFED- Sidist Kilo, Yekatit 12 Square, King George Avenue
Main Building 6th Floor , ROOM No-621,
Tel. 251-11-1-570594
Fax. 251-11-1-57 24 14
Email: copcuprocu@mofed.gov.et
ADDIS ABABA, ETHIOPIA
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