Procurement of the Supply, Installation and Commissioning of Workshop Equipment and Machineries for Addis Ababa City Bus Service Enterprise (AACBSE)

Source: World Bank — Ethiopia: Transport Systems Improvement Project (TRANSIP)

Invitation for Bids (IFB)

Country: The Federal Democratic Republic of Ethiopia

Name of Project: Transport Systems Improvement Project (TRANSIP)

Credit No.: 5816-ET

Name of the ICB: Procurement of the Supply, Installation and Commissioning of Workshop Equipment and Machineries for Addis Ababa City Bus Service Enterprise (AACBSE)

IFB No.: ET-AARTB-267526-GO-RFB-2

1) The contracts comprise of four (4) Lots (i.e. Lot 1, Lot 2, Lot 3 and Lot 4). The Government of the Federal Democratic Republic of Ethiopia has received a credit from International Development Association toward the cost of the Transport Systems Improvement Project (TRANSIP), and it intends to apply part of the proceeds of this credit to payments under the contracts for the Procurement of the Supply, Installation and Commissioning of Workshop Equipment and Machineries for Addis Ababa City Bus Service Enterprise (AACBSE). The contracts comprise of four (4) Lots (i.e. Lot 1, Lot 2, Lot 3 and Lot 4).

2) The Addis Ababa City Roads Authority (AACRA) serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for the Procurement of the Supply, Installation and Commissioning of Workshop Equipment and Machineries for Addis Ababa City Bus Service Enterprise (AACBSE). The Bidding Document require bidders to have the following minimum qualifications:

a) Financial Capability: The Bidder shall submit audited financial statements or, if not required by the law of the Bidder’s country, other financial statements acceptable to the Purchaser, for the last 3 (three) years prior to bid submission deadline, demonstrating the current soundness of the Bidder’s financial position. As a minimum, the Bidder’s net worth for the last year calculated as the difference between total assets and total liabilities should be positive. Working capital and any credit lines at present shall be greater than total of payable current debts. Bidders must have positive net profit over each of the last 3 (three) years period. For a joint venture, these requirements shall be met by each member;

For the award of a single lot, the Bidder shall fulfill a minimum average annual turnover of

For Lot 1: USD 1,800,000.00 (US Dollar One Million Eight Hundred Thousand),

For Lot 2: USD 300,000.00 (US Dollar Three Hundred Thousand),

For Lot 3: USD 1,500,000.00 (US Dollar One Million Five Hundred Thousand),

For Lot 4, USD 4,300,000.00 (US Dollar Four Million Three Hundred Thousand) calculated as total payments received by the Bidder for similar contracts completed or under execution over the last 5 (five) years.

For the award of multiple lots (multiple award), the Bidder shall fulfill a minimum average annual turnover of the sum of each lot recommended for award, calculated as total payments received by the Bidder for similar contracts completed or under execution over the last 5 (five) years. For a joint venture, this requirement may be met by all members combined.

b) Specific Experience:

• For the award of Lot 1:

Bidders should have installed at least 70 percent of the required quantities of each equipment in the Lot during the last five annual years in single or multiple contracts. For a joint venture, this requirement may be met by all members combined.

• For the award of Lot 2:

Bidders should have installed at least 70 percent of the required quantities of each equipment in the Lot during the last five annual years in single or multiple contracts. For a joint venture, this requirement may be met by all members combined.

• For the award of Lot 3:

Bidders should have installed at least 70 percent of the required quantities of each equipment in the Lot during the last five annual years in single or multiple contracts. For a joint venture, this requirement may be met by all members combined.

• For the award of Lot 4:

Bidders should have installed at least 70 percent of the required quantities of each equipment in the Lot during the last five annual years in single or multiple contracts. For a joint venture, this requirement may be met by all members combined.

• For the award of multiple lots (multiple award), either two or more:

In addition to the requirements specified above, a Bidder must meet the following requirements to qualify for the award of multiple contracts.

c) Documentary Evidence: The Bidder shall furnish documentary evidence to demonstrate that the goods it offers meet the requirements stated in Section VII (Schedule of Requirements) of the bidding document.

d) Manufacturing experience and Technical Capacity: For the items under the Contract that the bidder is a manufacturer, the Bidder shall furnish documentary evidence to demonstrate that it has manufactured goods of similar nature and complexity for at least 5 (five) years, prior to the bid submission deadline;

e) Manufacturer’s authorization: A Bidder who does not manufacture an item/s where a manufacturer authorization is required in accordance with BDS ITB 17.2 (a), the Bidder shall  provide evidence of being duly authorized by a manufacturer (Manufacturer’s Authorization Form, Section IV, Bidding Forms), meeting the criteria in (d) above, to supply the Goods; and

f) A bidder who does not manufacture an item/s where a manufacturer authorization is not required in accordance with BDS ITB 17.2 (a), the bidder shall submit documentation on, its status as a supplier, to the satisfaction of the Purchaser (e.g., authorized dealer/ distributor of the items).

At the time of Contract Award, the Bidder (including each subcontractor proposed by the Bidder) shall not be subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.

3) Bidding will be conducted through the International Competitive Bidding (ICB) procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, edition of January 2011 and July 2014 Revision, and is open to all eligible bidders as defined in the Guidelines.

4) Interested eligible Bidders may obtain further information from Addis Ababa City Roads Authority (AACRA) and inspect the bidding documents at the address given below from 8:30 a.m. to 12:30 p.m. and 1:30 p.m. to 5:30 p.m. local time from Monday to Thursday, and from 8:30 a.m. to 11:30 a.m. and 1:30 p.m. to 5:30 p.m. local time on Friday.

5) A complete set of bidding documents in English Language may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a non-refundable fee of USD 50.00 (US Dollar: Fifty) or ETB 2,700.00 (Ethiopian Birr: Two Thousand Seven Hundred).  The method of payment will be in cash, bank certified check or telegraphic transfer to the Purchaser’s Bank Account in the Commercial Bank of Ethiopia-Sar Bet Branch through Account No. 1000009607734. The document will be delivered by hand.

6) Bids must be delivered to the address below at or before October 24, 2023 at 2:30 PM. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be publicly opened in the presence of the bidders’ designated representatives and anyone who choose to attend at the address below on October 24, 2023 immediately after the bid submission deadline.  

7) All bids must be accompanied by a Bid Security of USD 13,000.00 (USD:  Thirteen Thousand) for Lot 1, USD 5,400.00 (USD:  Five Thousand Four Hundred) for Lot 2, USD 12,000.00 (USD:  Twelve Thousand) for Lot 3 and USD 38,000.00 (USD: Thirty-Eight Thousand) for Lot 4 or equivalent amount in any convertible currency for each lot; and it should be valid for 148 days from the latest deadline for the submission of bids.

8) The address referred to above is:

For the purpose of the purchase of Bidding Document, and questions and clarifications only, the Purchaser’s address is:

Purchaser:  Addis Ababa City Roads Authority

Attention: Abel Altaseb, A/Director, Engineering Procurement Directorate

Floor/ Room No.: Ground Floor, Room No. 006

Street Address: Roosevelt Street, Sar Bet, beside Pushkin Square

Town/City: Addis Ababa

Country: Ethiopia

Telephone: +251-11-3728960/3831279

Electronic mail address (for questions and clarification purposes only): aacraepd2@gmail.com

For the purpose of bid submission and opening, the Purchaser’s address is:

Purchaser: Addis Ababa City Roads Authority

Attention: Moges Tibebu, Director General of Addis Ababa City Roads Authority.

Floor/Room number: Ground Floor

Room Number: 006

Street Address: Roosevelt Street, Sar Bet, beside Pushkin Square

Town/City: Addis Ababa

Country: Ethiopia