Supply, installation, configuration, integration, testing, commissioning, training, and support of a Real -Time Web-Based GPS Tracking and Fuel Monitoring system
Addis Ababa Road Authority
Tender Information
| Title | Supply, installation, configuration, integration, testing, commissioning, training, and support of a Real -Time Web-Based GPS Tracking and Fuel Monitoring system |
| Description | Procurement of ICT Equipment |
| Procuring Entity | Addis Ababa Road Authority |
| Reference No | AACRA-NCB-NC-0046-2019-BID-Limited |
| Procurement Method | Limited |
| Submission Deadline | 2026-10-23 11:00:00 |
| Invitation Date | 2026-09-29 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | pushkin, Room 1st Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 113714103 Email: aacra@gmail.com |
| Mailing Address: | P.O. Box 9206, Postal Code: 1000 |
LegalQualification
- •Valid trade license certificate:
Having been submitted valid trade license certificate issued by the country of establishment in accordance with ITB Clause 4.6
(Ref: 4.6) - •Valid tax clearance certificate:
Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6
(Ref: 4.6) - •VAT registration certificate:
Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.
(Ref: 4.6) - •business organisation registration:
bidders should submit business organisation registration certificate
(Ref: 2)
PerformanceQualification
- •Work experience:
The bidders shall have successfully completed projects covering a cumulative total of at least five hundred 500 fleet units (vehicles/equipment) within the last five (5) years. This requirement maybe fulfilled through multiple projects supported by verifiable completion certificates or client testimonials
(Ref: 3) - •Minimum project size:
Out of the submitted projects, at least two (2) projects each must have involved the implementation of not less than one hundred fifty (150) fleet units under a single contract.
(Ref: 3) - •Relevance to requirement:
The submitted experience shall clearly demonstrate the bidder’s capacity to implement the current requirement of approximately four hundred fifty-five (455) fleet units, even if such scale was not excited under a single contract
(Ref: 3) - •Documentation:
All claimed experiences must be supported by completion certificates, client references, or other verifiable documentary evidence indicating project scope, value and successful delivery.
(Ref: 3)
TechnicalQualification
- •Technical capability:
The bidder should have operations in the business of GPS integrated fuel and Fleet management system implementation
(Ref: 3) - •Technical pass mark:
Total technical pass mark should be 80%/100
(Ref: 3) - •Important documents:
Bidders must submit MAF,BOQ without price ,Data sheet and compliance table
(Ref: 3) - •Model:
Bidders should describe device model and manufacturer
(Ref: 3) - •sopporting documents :
the bidder shall provide detailed evidence of its organizational capability, experience,and expertise in implementing GPS based fleet and fuel management system.CVS of key personnel, along with supporting testimonials,certifications,and reference letters must be submitted
(Ref: 3) - •completion of the project:
The overall implementation of the project shall be completed within a maximum period of four (4) months from the date of contract signature with AACRA
(Ref: 3) - •warranty:
Bidders should provide three(3) years warranty, maintenance, technical support, corrective maintenance, software updates and after sales service for all supplied hardware, software, devices, sensors and related infrastructure. Failure to submit written warranty letter will result rejection from the bid
(Ref: 3) - •Training material:
Bidders should submit training proposal for installation,configuration and Administration of the system for end user and IT
(Ref: 3)
FinancialQualification
- •audit report:
suppliers should submit 2 recent years independent auditor report
(Ref: 3) - •cost break down:
suppliers shall submit detailed cost breakdown (hardware,installation,training,support and other services
(Ref: 3)
ProfessionalQualification
- •Project Manager:
· Bachelor’s degree in ICT, Engineering, or related field
· Minimum 7 years of relevant experience
· At least 3 similar large-scale ICT or fleet management projects
· PMP certification or equivalent is an advantage
· Responsible for overall project execution, coordination, and delivery
(Ref: 6) - •Software / Integration Engineer:
· Degree in Software Engineering or Computer Science
· Minimum 5 years of system integration experience
· Experience with REST API, MQTT, TCP/IP or equivalent protocols
· Experience integrating enterprise systems
(Ref: 3) - •Training and Capacity Building Specialist:
· Degree in ICT, Education, or related field
· Minimum 5 years of ICT training delivery experience
· Experience in preparing user manuals and structured training programs
· Strong instructional design and communication skills
(Ref: 3) - •GPS / Fleet Systems Engineer:
· Degree in Computer, Electrical Engineering, or ICT
· Minimum 5 years of experience in GPS/telematics systems
· Experience in CAN/FMS integration and IoT deployments
· Proven experience in large-scale fleet installations
(Ref: 6) - •Fuel Monitoring Specialists (Minimum Two (2) Personnel – Mandatory):
· Engineering or technical qualification
· Minimum 3 years of fuel sensor implementation experience
· Experience with capacitive fuel sensors or equivalent systems
· Knowledge of fuel theft detection systems
· At least one specialist must have proven experience in large-scale fleet fuel monitoring deployments
(Ref: 3)
Bid Security
Amount: 500000 ETB
Local Bidders Form: Bank_Guarantee, CPO
Terms and Conditions
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