REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTANCY SERVICES – INDIVIDUAL CONSULTANT)
Ethiopian Climate Resilient Urban and Rural WASH Project

Sector: Water Supply and Sanitation Sector
Project ID No: P-ET-E00-021
Grant No: 5600155005851

1. The Federal Democratic Republic of Ethiopia has received financing (Africa Water Facility Special Fund Grant) from the African Development Bank toward the cost of the Ethiopian Climate Resilient Urban and Rural WASH Project and intends to apply part of the agreed amount of this grant to payments under the contract for Selection Employment of procurement and Contract management individual consultant for of Ethiopian climate resilient urban and rural WaSH Project.
2. Objectives of the Assignment is to engage an Individual Consultant for a one-year Procurement and Contract Management Consultancy Service, with the possibility of extension. The consultant will be responsible for Specific procurement activities required for the implementation of the program and will serve as a member of the Program Implementation Unit (PIU), reporting to the PIU Project Coordinator.
3. SCOPE OF SERVICE is as specified in the TOR with some of the under mentioned Specific duties and responsibilities. The scope of service for the assignment includes but is not limited to the following tasks:
   • a) Develop a comprehensive prioritized list for acquisitions of goods, works and services for project implementation then prepare the project procurement plan.
   • b) Follow up with component heads to initiate procurement process, prepare Terms of References (TOR) for selection of consultants, and prepare technical specifications for acquisition of goods and employer's requirements for procurement of works contracts.
   • c) Prepare Requests for Expressions of Interest (REOI) for Consulting Services, Shortlisting Reports and Request for Proposals using the Banks Standard Solicitation Documents for review and clearance by the endorsing committee and Bank review.
   • d) Prepare Specific Procurement Notices (SPNs) and bidding documents for procurement of goods and works using the Bank Solicitation Documents for review and clearance by the endorsing committee and Bank review.
   • e) Publish REOI and SPNs and manage the bidding process until the bids are received and opened.
   • f) Prepare for bid/proposal evaluation, coordinate the Evaluation Committees' meetings and guide the evaluation team during bid/proposal evaluation then prepare evaluation reports using the Banks Standard Evaluation Guidelines and Evaluation Templates and ensure internal approval of procurement evaluation reports by Ministerial Tender Committee (endorsing committee), prior to submission of the evaluation reports to the Bank for review
   • g) Upon receipt of a no objection to the bid evaluation reports. Provide support in preparation of draft contracts, ensure timely distribution for internal clearance, and for Bank review then arrange for contract signature after the standstill period as appropriate.
   • h) Follow up on contract management activities to address contract implementation issues to ensure timely and proper arrival of goods and other deliverables, receipt of payment invoices, goods receiving reports and reconcile financial and technical proposals/offers against final invoices; participate in committees receiving supplies, works and services, and to ensure that these goods and services received comply with contract specifications; and take immediate action for short landed and missing items and follow up for claim settlements and report to the Project coordinator
   • i) Update the Project Procurement Plan with actual implementation dates based on milestones achieved.
   • j) Attend to bidders complains as and when they arise and ensure that unsuccessful bidders receive necessary briefing/information as to why their bids were not successful.
   • k) Follow up procurement related correspondences and document submissions facilitate timely analysis and responses to request for clarifications, complaints and issues rose in the procurement contract implementation with clients and the Bank for speedily actions.
   • l) Ensure safekeeping and handling of bid securities, performance securities and advance payment guarantees to ensure the validity, timely extensions and timely releases.
   • m) Maintain proper records of all procurement documentation and develop a monitoring and reporting system in line with the AfDB's progress reporting requirements.
   • n) Prepare periodic status reports (monthly, quarterly and annual) on procurement implementation under the project and keep stakeholders and the Bank informed of procurement status.
   • o) Support the Minister in procurement capacity building and other related activities including providing on the-job-training, mentoring, and coaching to procurement related staff on African Development Bank procurement policies, procedures, and guidelines.
   • p) Managing the program in contributing implementation, follow up, and monitoring of the contract effectiveness with the program guidelines, manuals and standards
   • q) Participating in overall planning, management, and monitoring of Contract management activities of the AfDB guidelines and the provision of the Financing Agreement (FA) and Project Appraisal document (PAD).
   • r) Follow up procured consultants and work contractors with periodic supervision.
   • s) Examine, analyse and recommend for the approval of the request of time extensions
   • t) Assist the PIU in checking verifying payment requests and sent to the AfDB for further approval.
   • u) Follow up the program at all stages of the procurement and the contract starting from contract signed to supply of goods or works pre design stage, design stage, construction tendering stage, construction stage, completion and hand over stage and during defect liability period.
   • v) Providing technical backup support to all procurement planning and contract and contract management activities
   • w) Keeping accurate records of contract management activities, including purchase register, deliveries and completion of works.
   • x) Preparing quarterly project progress performance report, submit it to the PIU on quarterly basis, and provide input to quarterly report as needed.
   • y) Preparing related documentations like, TOR, RFPs, BD of different project delivery system, and assisting with bids evaluation, evaluation Reports, and contracts documents in accordance with AfDB rules and procedures.;
   • z) Advising in handling the project contract management effectively
   • aa) Any other duties assigned by the Project Manager
4. REQUIRED QUALIFICATIONS/COMPETENCES
   The following skills are essential for this work:
   • Master's Degree or equivalent in Public/Business Administration, Law, Engineering, Procurement, Economics, or related fields.
   • A minimum of 10 years of relevant professional experience in providing procurement and Contract management support and advice to the preparation and implementation of programs and projects financed by Multilateral Development Banks, International Organizations or any other similar institution in developing countries. Private sector experience will be an added advantage.
   • A minimum of five (5) years' experience in the procurement of goods, works, and the acquisition of consultancy services under African Development Bank or any other Multilateral Development Bank rules and procedures. A minimum of two (2) years of contract management experience under African Development Bank or any other Multilateral Development Bank is required, as the consultant will manage both procurement and contract activities of the program.
   • Participation in a similar role in at least one (1) multilateral-funded project in the last five (5) years.
   • Demonstrated experience in preparing Bidding Documents, bid evaluation, and contract preparation and management for AfDB/World Bank financed projects for the procurement of goods, works, and services.
   • Excellent computer skills in Microsoft Office tools (Word, Excel, MS Project, and PowerPoint) and Internet use.
   • Excellent writing, presentation, interpersonal, and analytical skills, with the ability to effectively communicate with key stakeholders.
   • Strong communication skills and good interpersonal relations.
   • Familiarity with relevant Government procedures and regulations on procurement.
5. The Ministry of water and Energy now invites eligible "Individual Consultants" to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
6. The selection methods of the Individual Consultant CQS (Consultants Qualification - based selection) shall be in accordance with the African Development Bank's Procurement Policy for Bank Group Funded Operations dated October 2015, which is available on the Bank's website at http://www.afdb.org.
7. The Individual Consultant may obtain the Terms of Reference and additional information at the address given below during office hours from 9:00 am to 12:00 noon and 2:00 pm to 5:00 pm from Monday to Friday.
8. Interested individual consultants may submit their CVs and credentials with written application to the address below (in person, by mail, or by e-mail) on or before 23rd October 2026, 4:00 pm.

Ministry of Water and Energy
OWNP-CWA-II PMU
Attn: Mrs. Azeb Tadesse (program Coordinator)
Haile Gebresilassie Avenue 1st, Room Number 135
E-mail: goodluckazeb@gmail.com
Addis Ababa, Ethiopia

Ministry of Water Energy