Tender Detail

                                                                                 INVITATION TO SAP CONSULTANCY SERVICE BID

                                                                                  Procurement reference number OCFCU/11/2026

The Oromia Coffee Farmers' Cooperative Union L.L. located at Oromia Regional State Shaggar City, Gelan Sub-city invites a Competitive Consulting firms to Support technical, maintenance, and system optimization for SAP business One ERP service for Oromia Coffee Farmer's Cooperative Union L.L.

Therefore, Bidders can obtain a complete set of bidding document TOR from the office of the Union located at Gelan Sub-city, starting from the first date of this notice posted on the Ethiopian Herald newspaper against payment of non- refundable fee of Birr 800.00 (eight hundred birr only).

Bidding will be conducted through the National Open Competitive Bidding (NCB) Procedure Specified in the bidding documents with TOR and is open to all eligible bidders. A detail specified criterion is stated in the bidding documents with TOR.

 Bidders shall present:

1. Copy of their renewed trade license, renewed registration trade license certificate, tax identification number, valid tax clearance certificate, VAT registration certificate, SAP Business One consultancy experience, competency certificate, audit report of the consequence 3 year, and other necessary documents.

2. Bidders provide 2% bid security from the total price offer in the form of CPO or unconditionally Bank Guarantee by the name of Oromia Coffee Farmers' Cooperative Union L.L, Bidders are strictly advised to adhere the term of reference (TOR) set in the tender document.

3. Partial offer results bid rejection, incomplete methodology, incomplete profile and CVs, absence of local references and others will be examined strictly.

4. Interested eligible bidders may obtain Standard bid document (SBD) at the Union office at the addressed stated below from 2:00 to 6:00 am and 7:00 to 11:00 pm from Monday to Thursday and 2:00 to 5:30 am and 7:00 pm to 11:00 pm on Friday and Saturday 2:00 to 6:00 am local time.

5. Submission and opening of the bid will be at the office of the union procurement Division, at the addressed stated below.

The deadline of bid document submission & bid opening Technical and financial offers will be:

 For technical proposal the closing and opening day will be on the 15th working day at 4:00 am & 4:30 am local time respectively from the first date posted on the newspaper. If the 15th day will not be working day, the opening and closing day of the BID will be the next working day with the same time table stated above. Note that the working day reference to from Monday to Saturday.

  Financial proposal opening date will be after evaluation of earlier submitted or opened technical proposal documents and late bid shall be rejected.

6. The  bidders shall submit one "Original" and "One Copy" of Technical and Financial documents that shall be produced in such away that the original one and copy to be sealed in one envelope for technical and financial separately.

It should also be labeled as 'one original and one copy' and all to be placed in one outer large mother envelope. The bid security must be sealed separately marked

7. "Bid security" and must be put in the envelope of the original technical documents. Every envelope should be sealed, Signed and stamped by the bidder properly and separately.

8. The bidders should return the original bid document and fill forms on the information required for open tender, stamp, seal, and sign the bid document failure to do so  results as non-responsive and rejected automatically.

9. The winner bidder provides 10% unconditional Bank Guarantee or performance security bond from the total contract within five (5) working days from signing the contract.

10. Oromia Coffee Producers' Cooperative Union L.L has the right to reject all or parts of bid.

For More Information:

Office Tel. No. 011-445-00-46/+251978602162

                                                                                              E-mail: hrppadmindep@oromiacoffeeunion.com

Oromia Coffee Farmers’cooperative union