Selection and employment of Procurement Specialist (IC) for MoWE

Source: World Bank — Second Ethiopia Urban Water Supply and Sanitation Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL)

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

SECOND URBAN WATER SUPPLY AND SANITATION PROJECT (SUWSSP)

Credit No. IDA-60070

Assignment Title: Consultancy Service (Individual consultant (IC) – Procurement) for Second Urban Water Supply and Sanitation Project (Ref, no. ET-MOWIE-332119-CS-INDV)

The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Second Ethiopia Urban Water Supply and Sanitation Project-SUWSSP and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include:  provision of procurement consultancy service to Ministry of Water and Energy(MOWE) as a general and in the Procurement Executive Office who has the responsibility for managing and coordinating the program procurement and contract management of Water and sanitation programs including SUWSSP implemented by the Ministry of Water and Energy in particular in collaboration with the technical specialists, financial management specialists, Contract Administration expert (OWNP staff).

The Individual Consultant (IC) is responsible to support & facilitate the effective implementation of procurement management as in the implementation of the Sanitation and water supply services improvement in secondary cities and towns. The role of the IC will be to provide procurement support to the Procurement Executive Office of Ministry of Water and Energy (MOWE) in communicating with different Offices of MOWE, Regional PMUs, and Town water Utilities and providing them a professional guidance, information, support, systems and skills related to procurement.

1. Overall Duties & Responsibilities:

Under the overall guidance of PROCUREMENT EXCUTIVE OFFICER and in close collaboration with staffs of the Program, the Individual Consultant (IC) IPC will prepare complete and comprehensive procurement plan, prepare/review procurement related documents and periodic reports, evaluate tenders, award contracts, follow-up their implementation and document the results and upload the procurement and contract management record in STEP. The Individual Consultant (IC) will also play an advisory role to clients and project staff in handling complex procurement tasks and issues, which frequently cut across work units.

1. Specific Duties and Responsibilities

The Senior Procurement Specialist/IC will be accountable to the Procurement Executive Officer and work closely with all directorates and Staffs as required and will undertake the following specific duties and responsibilities: -

• Participate in overall planning, management, and monitoring of procurement activities of SECOND URBAN WATER SUPPLY AND SANITATION PROJECT and the OWNP-CWA project by handling each phase of the procurement cycle as per the governing procurement rules and procedures, and Procurement Guidelines for Procurement under IBRD Loans and IDA Credits (January 2011 revised July, 2014)), and is open to all eligible bidders as defined in the guidelines. Consulting services will be selected in accordance with the World Bank’s Guidelines: Selection and Employment of Consultants by World Bank Borrowers (January 2011 revised July, 2014) respectively.
• Consolidate and Prepare the second urban water supply and sanitation project and OWNP-CWA regional Procurement Plan and add activities in STEP considering envisaged implementation time, recent and reliable cost estimate, reasonable contract duration depending on the scope and complexity of the contracts, suitable market approach, and procurement method for each procurement method and submit to the Bank for review and no objection through STEP and follow up timely initiation of the approved procurement plans to avoid delays. Ensure that the consolidated project procurement plan is updated and maintained
• Monitor, supervise and participate (as needed) in the collection of data and preparation of technical specifications (in consultation with the project office) for the proper purchasing of services, works and goods needed for the project through Performa and / or shopping.
• Preparation of SPN, REOI, bidding documents and Request for Proposals (RFP) as per /or that is consistent with World Bank’s standard Procurement documents (SPD) and RFP and closely follow up next procurement steps and ensure timely accomplishment of the process to avoid delays.
• Prepare, publish and float invitation of bids for the procurement of works, goods and non-consulting services and Request for Expressions of Interest (REOI) for consulting services as per the Bank’s procurement guidelines
• Prepare and submit a complete document to the independent procurement auditor and to the post procurement review team in order to facilitate their works.
• Prepare procurement process tracking and follow-up system, and prepare contract status tracking system, and add activities to STEP and submit the procurement plan and all documentation at each procurement stage, regular update all procurement documentations and information in STEP.
• Prepare periodical project procurement performance report and submit it to the project office and procurement sub process team and provide input to the PROCUREMENT EXCUTIVE OFFICER report as needed.
• Provide guidance to project teams on the governing procurement rules and procedures.
• Provide close support and guidance to junior procurement staff, monitor adequacy of the number and qualification of the project office procurement staff, and recommend action and closely work with procurement staff at the PROCUREMENT EXCUTIVE OFFICER.
• Visit selected Regions and Towns to review the procurement manual application and get feedback for the procurement manual and the PIM improvement.

Please note that detail scope of the work of IC will be given in the ToR.

      3. Required Competencies;

The Individual Consultant (IC) shall have Master Degree in Engineering, Law, Management, Accounting, Procurement or Procurement related fields with minimum 10 years relevant work experience out of these, 3 years in World Bank/ other Donors financed programs/projects. Proven familiarity with World Bank’s procurement guidelines and procedures including the World Bank Standard Bidding Documents is required (for procurement of goods, works, non-consulting services and consulting services). Knowledge of local language and culture is an added advantage.

The Individual Consultant (IC) will be working with the other staffs in the MoWE and will have responsibilities in all water supply and sanitation works and a lead responsibility for the outputs in that area and will be reporting to the Procurement Executive Officer who will be in charge to ensure the fulfillment of the assignment by the Senior Procurement Specialist (IPC).

The Individual Consultant shall provide the services at least five days per week (39 hours per week) and will be contracted for a period of one year with the provision that the contract will be renewed annually based on his/her work performance.

4. Number required: one (1)

5. Duration of the Services and Contract: The Individual Consultant (IC) will be required to execute the services within one year from the date of the effectiveness of the contract and subject to renewal based on the performance.

6. The Ministry of Water and Energy now invites eligible consultant (“Individual Consultant”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

7. The attention of interested Individual Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers January 2011 Revised July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. 

8. A Consultant will be selected in accordance with the individual consultants Selection method set out in the Consultant Guidelines.

9. Further information including the detail TOR and Evaluation criteria can be obtained at the address below during office hours from 9:00 am to 12:00 noon and 2:00 pm to 5:00 pm from Monday to Friday.

10. Interested individual consultants may submit their CVs and credentials with written application to the address below (in person, or by mail, or by e-mail) on or before March 06, 2023 4:00 pm.

Address:

Ministry of Water and Energy, Haile G/Selassie Avenue, 1st floor, room no. 112

Attention: Ato. Wagari Madera

Email: wagarimadera@gmail.com

Tel No. +251-11-6898003/+251-11-6898006

Addis Ababa, Ethiopia